MaineHealth Audio Conference Protocol

Participants and hosts of an audio conference can do a few simple steps to make sure it is a successful meeting for everyone. The items below are protocols that should be followed for every audio meeting.

If you are hosting:
– Arrive early, prep and ready your presentation
– Connect with your support team ahead of time, make sure you have their contact info
– Ask everyone on the call to mute when the meeting starts to avoid unwanted sounds
– Talk into the handheld mic if you have one, if you are using a clip-on mic, make sure it is set up correctly
– During Q&A always repeat asked questions

If you are participating:
– Call in 10-15 minutes early and introduce yourself
– Mute your mic/phone when the meeting begins, only unmute when asking a question
– Do not put your call on hold

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